Company Description 

A Legal 500 law firm with offices in the City, the West End of London, Manchester, and Exeter, Ronald Fletcher Baker LLP has been serving its clients for over seventy-five years. Our firm has a reputation for providing the highest quality advice and representation within a friendly and supportive environment. Our clients are our priority, and we take the time to gain a deep and thorough understanding of their needs, objectives, and expectations. We work with our clients to achieve the best possible outcome, whatever their circumstances. Our clients include investors, corporations, and individuals in the UK and internationally.  

Role Description 

This is a full-time role, and the candidate will need to be office based. Training will be provided. Office-based experience would be ideal, and any previous property experience would be preferable but not essential.  

With an ever-growing Property Team at our Baker Street Office, we are hiring a full-time role for a Conveyancing Assistant.  In this role, you will provide essential secretarial and administrative support to fee earners, enabling them to work efficiently and manage their caseloads effectively. Your responsibilities will primarily focus on supporting residential property transactions, including freehold, leasehold, new builds, remortgages, transfers of equity, and lease extensions. Additionally, you will assist with tasks across the wider department and firm as needed.  

Key Responsibilities 

• Accurately input client and matter details into the case management system, opening files, and preparing client paperwork.  
• Scan and label transactional documents for client files.  
• Ensure clients are treated efficiently and professionally, and raise any relevant legal matters with the conveyancer.  
• Request searches, documents, redemption statements, deeds, and necessary information from the Land Registry, search providers, lenders, and third parties.  
• Adhere to anti-money laundering procedures, perform AML checks, and ensure compliance with firm protocols.  
• Update online portals with accurate, real-time case progress information.  
• Assist fee earners with tasks related to exchange and completion of transactions.  
• Submit SDLT returns and Companies House filings.  
• Handle leasehold post-completion requirements.  
• Submit applications to HMLR and address requisitions as needed.  
• Ensure compliance with post-completion requirements from mortgage lenders and handle file closures.  

Qualifications 

The ideal candidate will possess:  

• Strong organisational skills with attention to detail.  
• Excellent communication and interpersonal abilities.  
• A proactive approach to supporting fee earners and the wider team.  
• Familiarity with property transactions or legal processes is preferred but not mandatory.